You do not need to collect everything in one day. Start with your current documents, check the dates and add new records as life changes.
Start with what you have
Find your current passport and the letter or email that explains your permission to stay in the UK. Save a clear copy of each. Check the name and dates against the original.
Give each file a name you will recognise. “Amina — passport — expires May 2030” is easier to find than “scan004”. Amina is a made-up example. Use the details shown on your own document.
Keep a short note with each file. Say who it belongs to, when it was issued and what it shows. If a copy is blurred or a page is missing, make a note to fix it.
Keep different dates separate
Your passport expiry date and your visa end date are different. A valid passport does not mean your visa has been extended. Record each date in the right place.
If you cannot confirm a date, mark it as unsure. Check the original document or official account before treating it as correct.
Spend a few minutes each week checking for changes. Did you receive a decision, replace a passport or take a trip? Add the new information while it is easy to find.
Keep a record for each person
Family members may have different passport numbers, visa dates and travel histories. Put each person’s documents with their own name.
A shared document, such as a tenancy agreement, may relate to more than one person. Note who it covers and the period it shows.
When someone gets a new passport, keep the old one in their history. It may help explain earlier trips. Make it clear which passport they use now.
Check your records before you share
Open the files before sending a pack. Can you read every page? Do the names and dates match your summary? Is anything attached to the wrong person?
Use REKODHA to spot gaps and put useful records together. Tell the person reviewing them if a date comes from memory rather than a document.
Your application tells you which documents to provide. The GOV.UK link below explains settlement applications for sponsored workers. Keeping a document is preparation; it does not mean that every application requires it.
A small step you can take today
Use this checklist to review your starting point.
These ticks are a reading aid and are not saved to your account.
How REKODHA can help
Evidence Library →Keep your documents and a note of what they show.Family →Keep clear records for each family member.Prepare & share →Check your records and put a pack together to share.Sources and further reading
- GOV.UK: Skilled Worker and Health and Care Worker settlement applications ↗
- REKODHA: how the platform helps ↗
These links explain the rules mentioned in this article. The examples are made up. Check the latest official guidance before you act.
REKODHA is independent of the Home Office. It helps you keep records and get ready for your next step. For advice about your own case, speak to a regulated immigration professional.